Each exhibition venue has its own “framework of rules” that can either help or seriously limit your creative vision. And while most companies focus on design, it is the technical factors — height limits, floor load, power sources — that determine how realistic your project really is.
For professionals in the field of exhibition stand design, it is important not only to create an appealing design but also to make sure that the stand meets all technical standards. Otherwise, even the best idea can face delays during the installation stage.
Decoding the Exhibitor Manual
Each exhibition center provides an “Exhibitor Manual” — a document that outlines all the technical requirements. And although it often has dozens of pages, it contains the keys to a successful project.
Teams specializing in exhibition stand building begin their work with this document. It specifies the permissible height, types of connections, requirements for fire resistance of materials, and even noise restrictions.
Critical pages to read first
First of all, you should pay attention to the sections:
- Technical Regulations;
- Utilities, Rigging;
- Move-In/Move-Out.
They determine which structures can be used, how many electrical access points are allowed, and how to plan the installation schedule. An exhibition company advises allocating a separate person who monitors the compliance of each element of the stand with these requirements – this will save time and money.
Height Limits Without Killing the Design
Height restrictions often seem like a creative nightmare, but experienced exhibition stand builders know how to turn them into an advantage.
If it is impossible to raise the structure above 4 meters, consider using backlighting, dynamic screens, or graphics that create the illusion of height. Trade show booth builders can offer double-layer LED panels or moving banners that create depth even in compact spaces. For small show stands, focus on the floor or projection elements that “expand” the space.
Floor Loads & Heavy Items
Not every floor can withstand heavy equipment or stage elements. Ignoring this point can lead to costly mistakes.
Before planning heavy machinery or podiums, it is worth obtaining accurate data on the permissible load in kilograms per square meter. Exhibition stand contractors always check these parameters with technical drawings. If the indicators are exceeded, a possible solution is to distribute the weight through a platform or metal frame. This way, the exhibition builder maintains safety and compliance with requirements.
Power & Data: The Invisible Lifelines
Power is the lifeline of any stand. Without a reliable connection, neither the backlight nor the interactive work will function.
For each device, you need to calculate the power consumption and provide a reserve of 20-30%. Exhibition stand contractors plan the layout of sockets and network points even at the drawing stage to avoid confusion during installation. Reliable exhibition solutions always include a separate circuit for critical systems – screens, servers, or audio equipment.
Rigging & Hanging Rules
Hanging elements are a visual magnet, but this is where the strictest restrictions apply.
Most exhibition halls require that all rigging work be carried out by accredited contractors. Exhibition stand contractors must submit drawings of suspension points at least three weeks before the event. On the day of installation, a technical inspection is carried out, and only after approval can banners, lighting, or screens be hung.
For event stands, it is critical to coordinate the time of access to the ceiling – a missed window can delay the entire process.
Properly considered restrictions do not narrow the possibilities – they discipline and help create realistic, safe, and effective exhibition stands. When a trade show exhibit company understands the parameters of the space even before the design stage, the result is not only beautiful, but also technically flawless. This level of attention is what truly sets professionals apart in the world of exhibition stand building.
